When you get into a situation where you need to buy stuff for the office or something that is needed for your team, you can always ask Chantal for the business bank card. If Chantal isn’t available or you’re in a situation where you simply.. can’t… You can pay these costs yourself and claim them through TimeChimp. These costs will be paid back to you at the next salary payment. How to claim these costs, will be explained here.
<aside> 🧾 Don’t forget to keep a receipt when buying something in a physical store! You will need a photo of it to claim your costs.
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Go to TimeChimp and navigate to the Expenses tab at the top of the screen. In the customer dropdown pick “Baseflow B.V.”, write a short description of what you’ve bought and upload a photo of your receipt (or the invoice).
Next, fill in the amount you paid and want to claim back. Make sure to enter the amount including VAT and make sure to set the VAT amount dropdown to 0%. This will make sure the exact amount you are claiming will be reimbursed.
The filled in form will look something like this:
Now click “Add expense” and you are done already! Easy, right?
The right side of the screen shows your claimed expense, note the 0% TAX:
If you want to know all amounts that will be paid out, just use the allowances page of the Baseflow Platform:
If you feel something went wrong with claiming the costs, please contact Chantal; she can help you with any questions or problems regarding claiming costs.
Did you want to know how to claim travel costs? It is all explained on this page.